Company Accountant/Secretary(Part Time)

  • Job Reference: 11469
  • Date Posted: 14 January 2020
  • Recruiter: Paul Mitchell Associates
  • Location: Leicester
  • Salary: £60,000 to £70,000
  • Bonus/Benefits: Part time 25 hours per month
  • Sector: Accounting & Finance
  • Job Type: Permanent
  • Work Hours: Part Time

Job Description

Company Secretary/Accountant/Administrator to the Trustees (Part-Time). £30-35 per hour (c.25 hours per month) Working from home.

Our client is a long-established local charity, seeking to appoint a replacement for the current incumbent due to impending retirement. Candidates should be professionally qualified - ACA/FCA,ACCA,CIMA or ACIS.
The role reports to the Chairman and trustees.
Apart from the need to attend meetings, most of the work will be undertaken at home (laptop provided).

ACCOUNTING
Responsibility for the accounts function of the Charity including the preparation of the management accounts, the annual accounts, the 3 year forecasts of income and expenditure and related cash flows. Liaising with the charity's auditors with regard to the annual accounts and Trustees report.
Responsibility for the recording of income and the payment of invoices and grants awarded.

SECRETARIAL AND ADMINISTRATION

CHARITY COMMISSION: To act as the correspondent with the charity commission and to be responsible for the filing of the annual accounts and the completion and submission of the Charity's annual return.
HM REVENUE AND CUSTOMS: To act as correspondent on behalf of the Charity and responsibility for reclaiming gift aid and other tax paid as necessary.
INVESTMENT MANAGERS: To liaise with the Charity's investment managers regarding the Charity's investment portfolio including the recording of the changes to the portfolio and maintaining and updating the schedule of investments.
BANKS: To reconcile the Charity's various bank accounts and to take responsibility for maximizing the return from surplus cash by investing in appropriate deposit accounts within limits agreed by the Trustees.
SOLICITORS: To act as correspondent with the Charity's solicitors and to ensure that important documents are properly filed.
INSURANCE: To ensure, in conjunction with the Trustees, that the Charity has appropriate insurance cover and that all the premiums are paid and up to date.
TRUSTEE AND GRANT COMMITTEE MEETINGS: To prepare and agree with the respective chairs the agendas for meetings. To attend all Trustee and sub-committee meetings and to prepare and issue the various reports and papers required.
MINUTES OF MEETING: To prepare draft minutes and to ensure agreed minutes are kept and recorded in the Charity's minute book.
APPLICATIONS FOR GRANTS: To review and respond to all enquiries and applications received and to prepare detailed schedules for consideration by the Trustees where those applications meet the Charity's remit for support.
GRANT MAKING AND FOLLOW UP: To act as the initial contact for potential grantees and to help grantees understand our application and reporting procedures.
GRANTS AWARDED: To make payments to the successful applicants as agreed by the Trustees. When grants have been awarded in the form of a pledge, to make the applicants aware of the conditions of the pledge and the check when these conditions have been met. To liaise as necessary with unsuccessful applicants.
MONITORING OF GRANTS MADE: To ensure that grantees submit comprehensive and timely reports on the use they have made of our grants for consideration at our Trustee meetings.
REGISTER OF LETTERS OF WISHES:
To ensure that donations and legacies made with a letter of wishes are recorded in the charity's register. To keep a record of where potential beneficiaries are receiving their care and to contact their care manager annually to remind them of the existence of the funds so that they are able to make applications for appropriate funding.
ASSOCIATION OF CHARITABLE FOUNDATIONS: To maintain our membership and to act as correspondent with the association.
TRUSTEES' CONFLICTS OF INTEREST: To ensure the Trustees complete an annual conflict of interest form and to maintain the appropriate register.
RISK ASSESSMENT: To ensure the Charity's schedule of risks is reviewed and recorded annually.
WEBSITE: To ensure the Charity's website is kept current and relevant.
OTHER DUTIES: To carry out any other duties and prepare ad-hoc reports as required by the Trustees.

The Role: Working from home, 25 hours per month.