Document Controller

  • Job Reference: 12397
  • Date Posted: 4 August 2022
  • Recruiter: Paul Mitchell Associates
  • Location: Leicester, Leicestershire, England
  • Salary: £28,000 to £30,000
  • Bonus/Benefits: Excellent Benefits (see spec)
  • Sector: Business Operations
  • Job Type: Permanent
  • Duration: Permanent
  • Work Hours: Part Time

Job Description

Summary of the Role

Our client based in Leicester is seeking an experienced Document Controller on a full-time permanent basis. The successful candidate will be responsible for providing support to their project teams, ensuring project design information, documentation / forms, snagging & defects are effectively captured and stored for ease of retrieval by site teams. Key duties include – but are not limited to:

  • Support the design team, ensuring all design information is maintained in a methodical manner, issued within set time scales,
  • Ensure company / project information management procedures are followed,
  • Act as communication liaison for the design / site teams, including key documentation & handover information,
  • Build effective working relationships with all members of the site team, up to and including Director level,
  • Support the Viewpoint Champion for the project team,
  • Support the relevant Teams with the workflow process, RDD, RFI, change control and linking information to virtual containers within our CDE,
  • Manage the CDE i.e. creating internal / external document containers with CDE template or inviting and revoking internal and external users,
  • Manage registers and audit site records regularly to ensure compliance with our BMS processes and procedures,
  • Generate & issue reports to internal/external parties when required,
  • Support / Manage Field View for the project teams with uploading and calibrating drawings, inviting members, package creation, creating form distribution and on-going best practice management of the data with regular audits / reporting.

The Right Person

  • Relevant degree and/or experience of working in information management or related field, with a willingness to undertake relevant professional qualifications,
  • Experience using Viewpoint for Projects / Viewpoint Field View is essential, as well as MS Office (Word, Excel, PowerPoint). Aptitude to learn new software and technology tools quickly,
  • Knowledge and/or experience of the Document Control Process at operational level,
  • Aware of Health & Safety responsibilities, able to adhere to company H&S policies and procedures,
  • Excellent written & verbal communication skills, with the ability to work and communicate with all members of the site team and the wider team,
  • A highly organised approach to work, excellent attention to detail & commitment to accuracy,
  • The ability to effectively and proactively co-ordinate multiple activities under pressure,
  • The ability to prioritise workloads to meet deadlines.

Package

  • Appointment Type: Permanent
  • Salary: £28,000 - £30,000 (subject to experience)
  • Hours: Full-Time
  • Holiday 28 Days + Bank Holidays
  • Hybrid Working
  • Private Health
  • EAP
  • Learning & Development Programme
  • Pension
  • Parking

If you – or someone you might know – are interested & think this opportunity may be suitable, APPLY ONLINE or call Paul Mitchell Associates (quoting ref: 12397) on 0116 254 9404.