12318 – Accounts Receivable Invoicing & Credit Control Analyst Job Spec
Our Client – a service sector group based in Leicester – is seeking an experienced Invoicing & Credit Control Analyst on a full-time permanent basis.
Reporting to their Accounts Assistant, the successful candidate will provide invoicing and credit control support for all operational and commercial strategies;
⦁ To support timely, accurate & efficient invoicing / collection processes for the Company,
⦁ To monitor & validate all relevant commissions data (incl. consumption, costs & commission rates) & resolve data queries in a timely, efficient and accurate manner,
⦁ To support the maintenance & development of the invoicing systems / functions within the Contracts to Cash Process,
⦁ To create forecasts of future revenue using contracted revenue & pipeline sales,
⦁ To analyse & calculate monthly revenue figures. Compare / identify variances of actual revenue to budget / forecasts,
⦁ To provide administrative support where required.
⦁ Support all invoicing functions & aspects within Contract to Cash to Renewals Process,
⦁ End-to-end Contract to Cash to renewals Process,
⦁ Ensure invoicing is completed in accordance with internal processes & Client SLA’s (incl. rates & discounts) within agreed timescales,
⦁ Ensure commission & invoice queries are raised / dealt with in a timely manner,
⦁ Validate monthly consumptions in preparation for monthly invoicing,
⦁ Ensure all contract pricing & commercial arrangements are checked / validated,
⦁ Ensure all significant invoicing adjustment transactions are approved before processing,
⦁ Maintain & develop close working relationships within the finance and support services departments, Consultants, Customer Service, Bill Validation and Procurement Teams,
⦁ Maintain client invoicing spreadsheets & produce client related reports,
⦁ Deal with foreign currencies & translate project-based costs to Client invoicing requirements,
⦁ Creation of SQL scripts to perform database queries from multiple tables,
⦁ Creating dashboards in Power BI to assist Stakeholders with visualisation of data.
Accounts Receivables Duties
⦁ Record all client / supplier remittances & receipts in subsidiary sales ledger and Sage Sales Ledger,
⦁ Bank reconciliation queries & unallocated cash,
⦁ Calculation & upload of invoicing & revenue journals,
⦁ Ensure all client balance adjustments are approved such as bad debt write-offs,
⦁ Support provision for bad debts policy with ad hoc analysis / bad debts forecasting,
⦁ Reconcile all invoicing related general ledger accounts for assigned projects & assigned client portfolios,
⦁ Ensure full and transparent digital records & audit trail of all client / supplier correspondence (incl. all invoicing, credit notes, queries and reminders) with links to all relevant documents issued,
⦁ Ensure debts are chased in line with the Company reminders cycle,
⦁ Create forecasts of future revenue using contracted revenue & pipeline sales,
⦁ Analyse & calculate monthly revenue figures. Compare & identify variances of actual revenue to budget / forecasts,
⦁ Validation & processing of Staff Upsell Commission payments for Payroll,
⦁ Support development and maintenance of necessary schedules and information documents for 3rd party audits and internal QA processes.
⦁ Attend meetings as required,
⦁ Maintain & develop inter-team relationships,
⦁ Assist in implementation of relevant Company policies & procedures,
⦁ Support the wider team by performing other duties that may be required and any other minor duties as advised by the Line Manager from time to time.
⦁ To ensure all Renewals & New Contracts are checked and entered on monthly basis,
⦁ To ensure all Change of Tenancies are actioned within the agreed timescales,
⦁ Accuracy of validating invoicing data,
⦁ Timely production and update of reports and invoices,
⦁ Timely and accurate updating of company systems,
⦁ Timely resolution of queries,
⦁ Checking accuracy of Supplier contractual documents,
⦁ Timely production and update of revenue, forecast and budget figures,
⦁ Application of the Core Values,
⦁ Adherence to the Company and Team Standards, Policies and Procedures.
The Right Person
⦁ Graduate, Studying / Qualified ACICM, Data Analysis (BSC) or equivalent,
⦁ Solid high-volume AP / credit & data analysis experience within a corporate environment,
⦁ Understanding of and the application of audit controls – can take the lead in respect of Accounts Receivable audits tasks when requested,
⦁ Effective and proactive problem-solving skills – ability to determine a root cause of issues & recommend viable improvements,
⦁ Ability to create and maintain consistent repeatable processes,
⦁ An excellent attention to detail, able to work on own initiative with minimal supervision, able to fit into a dynamic and fast-moving accounting team within a larger organisation,
⦁ Strong IT skills incl. Microsoft Excel, SAGE, VLOOKUP, SUMIFS, Pivot Tables is preferred.
⦁ Appointment Type: Permanent
⦁ Salary: £20,000 - £25,000 (subject to experience)
⦁ Annual KPI Bonus
⦁ Hours: Full-Time
⦁ Holiday 22 Days + Bank Holidays (rising in line with service up to 24 days)
⦁ 7.5hrs per day core hours (flexible start-finish times)
⦁ Benefits incl. 4% ERs / 4% EEs Pension, Perkbox
If you – or someone you might know – are interested & think this opportunity may be suitable, APPLY ONLINE or call Paul Mitchell Associates (quoting ref: 12318) on 0116 254 9404.